How to Download and Fill the CR29 Form in Kenya
If you are running a company in Kenya, you need to file an annual return every year with the Companies Registry. This is a legal requirement that helps to keep your company information up to date and compliant with the Companies Act, 2015. One of the documents that you need to file as part of your annual return is the CR29 Form. In this article, we will explain what the CR29 Form is, why you need to file it, who should file it, how to download it, how to fill it, and how to submit it.
What is the CR29 Form?
The CR29 Form is an annual return form that contains information about your company's details, directors, secretaries, share capital, and shareholders. It is also known as Form CR29 or Annual Return [Section 705 of the Companies Act, 2015]. The form has four parts:
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Part 1: Company details - This part includes information such as your company number, name, business name (if any), return date, company type, principal business activities, and registered office address.
Part 2: Directors and secretaries - This part includes information such as the names, service addresses, nationalities, countries of residence, occupations, and dates of birth of your individual directors and alternate directors. It also includes information such as the corporate names, registered addresses, legal forms, governing laws, countries of registration, registers, and registration numbers of your corporate directors and alternate corporate directors.
Part 3: Share capital and shareholders - This part includes information such as the total number of shares issued by your company, the nominal value of each share, the amount paid up on each share, the class of shares (if any), the rights attached to each class of shares (if any), and the names and addresses of your shareholders.
Part 4: Declaration and signature - This part includes a declaration that the information given in the form is correct and complete, and a signature by a director or secretary of your company.
Why do you need to file the CR29 Form?
You need to file the CR29 Form for several reasons:
To comply with the law - The Companies Act, 2015 requires every company to deliver an annual return to the Registrar within 28 days after each anniversary of its incorporation date or the date of its last annual return. Failure to do so may result in penalties or prosecution.
To update your company information - The annual return helps to keep your company information accurate and current in the Companies Registry. This is important for transparency and accountability purposes.
To avoid confusion and disputes - The annual return helps to avoid confusion and disputes among your directors, secretaries, shareholders, creditors, customers, suppliers, and other stakeholders. It also helps to prevent fraud and identity theft.
Who should file the CR29 Form?
The CR29 Form should be filed by every company registered in Kenya under the Companies Act, 2015. This includes public limited companies, private companies limited by shares, companies limited by guarantee, and private unlimited companies. However, some exceptions apply:
Foreign companies - Foreign companies that have established a place of business in Kenya do not need to file the CR29 Form. Instead, they need to file a different form called Form FC6 or Annual Return [Section 1009 of the Companies Act].
Dormant companies - Dormant companies - Dormant companies are companies that have not carried on any business or had any significant accounting transactions during a financial year. Dormant companies do not need to file the CR29 Form. Instead, they need to file a different form called Form CR31 or Annual Return for Dormant Company [Section 706 of the Companies Act].
Exempt private companies - Exempt private companies are private companies that have no more than 50 shareholders, do not have any beneficial interest in their shares held by a public company or its subsidiary, and do not have any debentures listed on a securities exchange. Exempt private companies do not need to file the CR29 Form. Instead, they need to file a different form called Form CR32 or Annual Return for Exempt Private Company [Section 707 of the Companies Act].
How to download the CR29 Form?
There are two ways to download the CR29 Form:
Option 1: Download from the BRS website
The Business Registration Service (BRS) is the government agency that administers the Companies Registry in Kenya. You can download the CR29 Form from the BRS website by following these steps:
Go to the BRS website at .
Click on the "Downloads" tab at the top menu.
Click on the "Companies Forms" link under the "Forms" section.
Scroll down to find the "Form CR29 - Annual Return" link and click on it.
A PDF file of the CR29 Form will open in a new tab or window. You can save it to your computer or print it out.
Option 2: Download from pdfFiller
pdfFiller is an online service that allows you to fill, edit, sign, and share PDF documents. You can download the CR29 Form from pdfFiller by following these steps:
Go to the pdfFiller website at .
Type "CR29 Form" in the search box and press enter.
Select the "CR29 - Annual Return" document from the search results.
A PDF file of the CR29 Form will open in the pdfFiller editor. You can fill it online or download it to your computer.
How to fill the CR29 Form?
To fill the CR29 Form, you need to provide accurate and complete information about your company in each part of the form. Here are some tips and instructions for each part:
Part 1: Company details
This part requires you to provide basic information about your company, such as:
Company number - This is a unique number assigned to your company by the Registrar when you registered your company. You can find it on your certificate of incorporation or on the eCitizen portal.
Name - This is the official name of your company as registered with the Registrar. It should match exactly with your certificate of incorporation or on the eCitizen portal.
Business name (if any) - This is an optional name that you may use to carry on business under your company name. It should be registered with the Registrar separately from your company name.
Return date - This is the date on which your annual return is made up. It should be within 28 days after each anniversary of your incorporation date or the date of your last annual return.
Company type - This is the type of company that you registered, such as public limited company, private company limited by shares, company limited by guarantee, or private unlimited company.
Principal business activities - This is a brief description of the main activities that your company engages in. You can use one or more codes from the Standard Industrial Classification (SIC) system to classify your activities.
Registered office address - This is the address where your company's official documents and notices are sent and kept. It should be a physical location in Kenya and not a post office box.
Part 2: Directors and secretaries
This part requires you to provide information about your directors and secretaries, such as:
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Name - This is the full name of each individual director or alternate director, or the corporate name of each corporate director or alternate corporate director.
Service address - This is an address where each director or secretary can be contacted for official purposes. It can be different from their residential address - and it can be a post office box or a registered office address of another company.
Nationality - This is the citizenship of each individual director or alternate director, or the country of incorporation of each corporate director or alternate corporate director.
Country of residence - This is the country where each director or secretary normally lives and works.
Occupation - This is the profession or trade of each individual director or alternate director, or the nature of business of each corporate director or alternate corporate director.
Date of birth - This is the date on which each individual director or alternate director was born.
Corporate details - This is a section where you need to provide additional information about your corporate directors and alternate corporate directors, such as their legal form, governing law, country of registration, register, and registration number.
Part 3: Share capital and shareholders
This part requires you to provide information about your share capital and shareholders, such as:
Total number of shares issued - This is the total number of shares that your company has issued to its shareholders.
Nominal value of each share - This is the face value of each share that your company has issued. It is usually expressed in Kenyan shillings (KES).
Amount paid up on each share - This is the amount of money that your company has received from its shareholders for each share. It can be equal to or less than the nominal value of each share.
Class of shares (if any) - This is the category or type of shares that your company has issued, such as ordinary shares, preference shares, redeemable shares, or convertible shares. Each class of shares may have different rights and obligations attached to them.
Rights attached to each class of shares (if any) - This is a description of the rights and obligations that each class of shares has, such as voting rights, dividend rights, redemption rights, conversion rights, or liquidation rights.
Name and address of each shareholder - This is the full name and address of each person or entity that holds shares in your company. You need to provide their postal address, email address, and phone number.
Part 4: Declaration and signature
This part requires you to declare that the information given in the form is correct and complete, and to sign the form by a director or secretary of your company. You need to provide:
Name - This is the full name of the person who signs the form on behalf of your company.
Capacity - This is the position or role that the person who signs the form has in your company, such as director or secretary.
Date - This is the date on which the form is signed.
Signature - This is the handwritten or electronic signature of the person who signs the form.
How to submit the CR29 Form?
There are two ways to submit the CR29 Form:
Option 1: Submit online via eCitizen portal
The eCitizen portal is an online platform that allows you to access various government services in Kenya. You can submit the CR29 Form online via eCitizen portal by following these steps:
Go to the eCitizen portal at .
Login with your email address and password, or create an account if you don't have one.
Select "Business Registration Service" from the list of services.
Select "Make Application" from the menu.
Select "Annual Returns" from the list of applications.
Select "CR29 Form" from the list of forms.
Fill in the required information and upload a scanned copy of your signed CR29 Form.
Pay the required fee using your preferred payment method.
Submit your application and wait for confirmation.
Option 2: Submit offline at the Companies Registry
The Companies Registry is a government office that registers and regulates companies in Kenya. You can submit the CR29 Form offline at the Companies Registry by following these steps:
Print out a copy of your filled and signed CR29 Form.
Visit the nearest Companies Registry office in your county or region.
Submit your CR29 Form and pay the required fee at the cashier.
Get a receipt and wait for confirmation.
Conclusion
Filing the CR29 Form is an important part of maintaining your company's compliance and transparency in Kenya. It helps to update your company information and avoid penalties or prosecution. You can download, fill, and submit the CR29 Form online or offline, depending on your preference and convenience. Remember to file your CR29 Form within 28 days after each anniversary of your incorporation date or the date of your last annual return. If you need any assistance or clarification, you can contact the Business Registration Service or the Companies Registry for help.
FAQs
Here are some frequently asked questions and answers about the CR29 Form:
Q: How much does it cost to file the CR29 Form?
A: The fee for filing the CR29 Form is KES 200 for online submission and KES 300 for offline submission. You can pay using mobile money, credit card, debit card, or cash.
Q: How long does it take to process the CR29 Form?
A: The processing time for the CR29 Form varies depending on the mode of submission and the volume of applications. Generally, it takes about 5 working days for online submission and 10 working days for offline submission.
Q: What happens if I don't file the CR29 Form?
A: If you don't file the CR29 Form within the stipulated time, you may face penalties or prosecution. The penalty for late filing is KES 200 per day for each day that the default continues. The prosecution may result in a fine not exceeding KES 500,000 or imprisonment for a term not exceeding two years, or both.
Q: Can I amend or correct the information in the CR29 Form?
A: Yes, you can amend or correct the information in the CR29 Form if you discover any errors or changes after filing it. You need to file a different form called Form CR30 or Notice of Change in Particulars of Annual Return [Section 708 of the Companies Act]. You need to pay a fee of KES 200 for online submission and KES 300 for offline submission.
Q: Where can I get more information about the CR29 Form?
A: You can get more information about the CR29 Form from the following sources:
The Business Registration Service website at .
The Companies Registry website at .
The eCitizen portal at .
The pdfFiller website at .
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